Constitution

Association for Engineering Education in Southeast and East Asia and the Pacific (AEESEAP) (revision proposed at EX.Com. Meeting on May 21, 2010)

Preamble

To promote engineering education within the Southeast and East Asia and the Pacific, and meet the demand for enhanced engineering competencies within the region, an Association shall be formed. The Association shall be a network between and amongst engineering education societies, education providers, industry and their relevant organizations.

Article 1: Name
The Organization shall be called the “Association for Engineering Education in Southeast and East Asia and the Pacific” (hereinafter called the Association)

Article 2: Seat
The seat of the Association shall be at the place of the President of the Association.

Article 3: Membership

1. Definition
The Association shall be composed of the following members:
a) Voting Members
b) Ordinary Members
c) Individual Members
d) Honorary Members
e) Corporate Members

a) Voting Members
An organization or institution (governmental or other) in the countries/economies of Southeast and East Asia and the Pacific, which is concerned with the development and promotion of engineering and technological education, is eligible for Voting Membership, subject to approval of a majority vote of the existing Voting Members.

The Association shall encourage that each country/economy within the region of Southeast and East Asia and the Pacific be represented by one Voting Member.

b) Ordinary Members
b.1) Whenever there are more than one organizations or institutions in a country/economy fulfilling the conditions of Clause a) above, while there already exists a Voting Member in that country/economy, such organizations or institutions are eligible to be registered as Ordinary Members, subject to approval of a majority vote of the existing Voting Members.
b.2) Organization or institutions in the countries/economies of Southeast and East Asia and the Pacific not fulfilling the conditions of Clause a) above may be admitted as Ordinary Members, subject to approval of a majority vote of the Voting Members.

c) Individual Members
Persons Involved in education and training of engineers, technologists and higher technicians are eligible to apply for Individual Membership.

d) Honorary Members
Persons of distinction who notably contributed to the attainment of the objectives of the Association may be elected as Honorary Members.

e) Corporate Members
Upon the approval from the President, an individual, an enterprise or a firm is eligible to be registered as a Corporate Member or a Life Time Corporate Member as specified in Article 13.

2. Rules

  • Only Voting Members may enjoy the right of voting. Other members may enjoy the same rights as Voting Members except the right to vote and as otherwise provided in the Constitution.
  • Every member of the Association, except Honorary Members, shall pay fees as determined by the Association.
  • The admission of members to the Association is subject to:
    c.1) Approval of a majority vote of the incumbent Voting Members in the case of Honorary Members, Ordinary Members, and incoming Voting Members.
    c.2) Approval of the President in the case of Individual Members, and Corporate Members.
  • A member other than a Voting Member who fails to pay fees as determined by the Association for three consecutive years may normally cease to be a member unless he/she submits a written request for postponement of fees and the Executive Committee agreed by a majority vote.
  • A former member may be readmitted by passing through the ordinary process of joining the Association.

3. Membership Fees
Every member must pay the annual membership fee within 3 month of the date of invoice.

Article 4: Aims

  1. To promote an awareness of the need and role of engineering, including technicians, education and training and for systematic research on curricula development.
  2. To facilitate and stimulate regional cooperation in education and training of engineering personnel and to promote external assistance programs designed to assist in this.
  3. To identify problem in engineering education and training within the region and to assist in finding solutions through the exchange of information and personnel.
  4. To provide services aimed at assisting the improvement of the quality of engineering education and the establishment of new facilities for engineering and technological education in the region.
  5. To promote continuing education of engineering personnel and education industry cooperation.
  6. To assist existing national societies of engineers and engineering technicians and groups of educators of engineers and engineering technicians in their efforts to improve engineering education.
  7. To promote the establishment of societies or groups of engineering technicians for this purpose where they do not already exist.
  8. To collaborate with World Federation of Engineering Organizations (WFEO), UNESCO and other international and regional organizations in the planning and implementation of their programs as they apply to the region.

Article 5: Meetings of the Association

  1. As part of its normal activities the Association may from time to time call meetings concerned with matters of mutual interest to countries/economies within the region.
  2. Such meetings shall be open to all members of the Association, but non-members may be invited to attend.

Article 6: Executive Committee

There shall be an Executive Committee of the Association comprising a representative of each Voting Member of the Association.

Article 7: Meeting of the Executive Committee

1. Decisions of the Executive Committee shall be made by majority vote of the Voting Members present. A quorum shall consist of one-third of the Voting Members. The Chairman shall have a casting vote.
2. The agenda of the ordinary meetings of the Executive Committee shall include:
a) At the end of the current office bearers term, the election of the President and Vice-Presidents of the Association who shall be the Chairman and Vice-Chairman of the Executive Committee;
b) Proposals submitted by members;
c) A report of the Secretary-General on the activities and finance of the Association since reported previously and in particular, the measures taken to implement the decisions of the Association;
d) An examination and approval of the accounts for the past term;
e) Approval of the program of activities and the budget;
f) Fixing the date and the venue of the next annual meeting of the Association; and
h) Other matters authorized by the Association.
3. A special meeting of the Executive Committee may be called by the President when requested by three Voting Members.

Article 8: President and Vice-President
1. At the end of each term of the President, the 1st Vice President shall automatically become the new President, The Association shall elect at least one Vice-President.
2. The terms of all office bearers shall be three years unless they are changed by the Executive Committee.
3. The President shall represent the Association.
4. The Vice-President(s) shall assist the President, and in the event of the latter’s absence or inability, the Vice-President who was designated by the President shall perform the function of the President.

Article 9: Secretariat
1. The Association shall have a Secretariat at its seat.
2. The President shall appoint the Secretary-General subject to the confirmation of the Executive Committee of the Association.
3. The Secretary-General, as chief executive officer of the Association, shall be responsible for the administration and supervision of the Secretariat and shall carry out such secretarial business as is necessary to:
a) Manage and run the meetings of the Association;
b) Implement the decisions of the meetings of the Association;
c) Prepare the draft budget;
d) Collect material and information and keep these up-to-date;
e) Issue publications;
f) Assist members in obtaining information;
g) Administer and control the property and the funds of the Association;
h) Execute membership drive and benefit programs;
i) Keep original documentations of the Association and transfer these to the subsequent Secretariat; and
j) Perform such other duties as directed by the President.

Article 10: National Committee
1. Each Voting Member may establish a National Committee to carry out the objectives of the Association in his/her own respective country/economy.
2. The National Committee shall bear all cost incurred as the result of its own activities.

Article 11: Finance
1. The financial resources of the Association shall comprise:
a) The subscriptions from the members,
b) Payments for special work or service,
c) Receipts from sale of publications and other services,
d) Subsidies, donations and contribution,
e) Interest of the funds of the Association,
f) Other normal sources.
2. The amount of membership fee to be paid by members of the Association shall be determined by majority vote at the Executive Committee meeting of the Association.
3. Prevailing membership fees are listed in Appendix 3.

Article 12: Final Provisions
The articles may be revised by the decision of a majority of the Voting Members of the Association, whose vote may be obtained by a postal or other means of communication referendum.

Appendix 1: Validation
This is the constitution based on amendments agreed at the Third Meeting of AEESEA in Seoul, Korea, on 26 August 1976. Amendments were made to Articles 3 and 4 to allow the addition of new types of memberships. At the same meeting it was agreed that libraries wishing to subscribe to the Journal would be asked to contribute US $ 10 a year.
At the Fifth Meeting of AEESEA in Perth, Western Australia, on 31 August 1979 it was agreed in Article 3(11a) that the President and the Secretary be empowered by delegation to admit new Ordinary Members provided that such an admission is first agreed to by the Voting Member of the country/economy concerned and provided that such cases are clear-cut and straightforward.
At the Sixth Meeting of AEESEA in Bangkok, Thailand, 16 December 1983, amendments were made to Article 3 to allow the addition of Subscribing Library Membership in order that membership fees shall be subject to change according to Article 3(11), and to Article 9(3) to change the title of the chief executive officer of the Association from Secretary to Secretary General for the reason that this title is used for chief executive officers of some other international associations such as the Federation of Engineering Institutions in Southeast Asia and the Pacific. At the Seventh Meeting of AEESEA in Tokyo, Japan, on 12 September 1985 amendments were made to Article 3 to allow the addition of Articles 3(13) and 3(14).

At the Fourteenth Executive Committee Meeting of AEESEAP in Seoul, Korea, on 14 November 2001, the Constitution’s structure and Article numbering were greatly changed to include the following amendments:

(i) A preamble is adopted to reflect the vision and mission of AEESEAP;

(ii) in order to keep track of amendments, a new paragraph “Validation” is added to the Constitution containing information of the history of the Constitution;

(iii) the name of the Association is retroactively changed to the Association for Engineering Education in Southeast Asia and the Pacific (AEESEAP), to reflect the entire region of member countries/economies; this change is retroactive to the year 1989; and accordingly all definition of the region is changed to reflect the new region;

(iv) subsequently, the name of the Association is changed to the Association for Engineering Education in Southeast and East Asia and the Pacific (AEESEAP), duly effective by the validation of this Constitution;

(v) place of the Secretariat which shall be the place of the President of the Association;

(vi) additional clause to Article 3 to redefine, namely the Associate Membership, and to add new member classification, namely Corporate Members, members who deposited a substantial deposit of funds for the Association; (vii) addition to the duties of the Secretariat relative to the membership drive and benefits and the obligation to keep original documentations of the Association; (viii) additional clause to Article 8 on the appointment of an Alternate President; (ix) an addition of a new Article 10 to accommodate the establishment of a National Committee within each Voting Member Country/Economy; (x) addition of Article 11(2) regarding the determination of subscription fees, and (xi) subscription fees per year in US dollars are as follows:

Membership Category Annual Fee (in US Dollars)
Voting Members 150
Ordinary Members 75
Individual Members 15
Corresponding Members 75
Subscribing Library Members 50
Corporate Members
– Regular 1,000
– Life Time 5,000 one time deposit for life

At the 19th Executive Committee Meeting of AEESEAP in Seoul, Korea on August 29, 2009, the annual membership fee for the Voting member was increased to 300USD effective fiscal year 2009.

At the 20th Executive Committee Meeting of AEESEAP in Manila, Philippines, on May 21, 2010, amendments were made to Article 3 and Article 8 as follows: (i) Corresponding Members and Subscribing Library Members were deleted from Article 3; (ii) Item 1 for election of President and Vice President was rewritten in Article 8. Preamble was simplified. A few more changes were made to the structure of the Constitution, including: (i) Article 13 Validation was taken away from the body of the Constitution as Appendix 1 for keeping track of the history of the Constitution and amendments; (ii) Voting Members and Membership fee were listed in Appendix 2 and Appendix 3, respectively.
Starting from January 2011, Australasian Association for Engineering Education (AAEE) becomes voting member representing both Engineers Australia and IPENZ of New Zealand.

Appendix 2. Voting Members
1. VM001 Australasian Association for Engineering Education (AAEE) – Australia
2. VM002 Institution of Engineers, Indonesia (PII) – Indonesia
3. VM003 Japanese Society for Engineering Education (JSEE) – Japan
4. VM004 Korean Society for Engineering Education (KSEE) – Korea
5. VM005 Center for Communication & Transport – Lao PDR
6. VM006 University of Malaya – Malaysia
7. VM007 Australasian Association for Engineering Education (AAEE)- New Zealand
8. VM008 PNG University of Technology – Papua New Guinea
9. VM009 College of Engineering, University of the Philippines – Philippines
10. VM010 Engineering Institute of Thailand(EIT) – Thailand
11. VM011 Vietnam Union of Science & Technology Associations (VUSTA) – Vietnam
12. VM012 China Association for Continuing Engineering Education (CACEE) – PR of China
13. VM013 Institute Teknologi Brunei – Brunei Darussalam
14. VM014 National University of Singapore – Singapore
15. VM015 Fiji Institute of Technology – Fiji

Appendix 3. Membership Fee (from 2009)
Membership Category Annual Fee (in US Dollars)
Voting Members 300
Ordinary Members 75
Individual Members 15
Corporate Members
– Regular 1,000
– Life Time 5,000 one time deposit for life

how can we help you?

Contact us at the AEESEAP secretariat nearest to you or submit.

I would like to have our support for the development of engineering education in Southeast and East Asia and the Pacific.

Dr. Ir. Heru Dewanto, M.Sc.(Eng.), IPU
President, AEESEAP